1.1. The Binfield Club uses CCTV for the purposes of the prevention and detection of crime and in order to recognize and identify individuals with a view to taking appropriate action where necessary.
1.2. This document sets out the accepted use and management of CCTV equipment and images to ensure that The Binfield Club complies with the Data Protection Act 2018 and other relevant legislation. We process personal data in line with our Data Protection Policy.
1.3 The Binfield Club will also be cognizant of the Guiding Principles of the Surveillance Camera Code of Practice as published by the Home Office and updated in 2021.
1.4. This policy and procedure apply to The Binfield Club premises both inside and immediate area surrounding the building.
2.1. CCTV has been installed both inside and immediate area surrounding the building to assist in deterring crime, and the prevention and detection of crime. The system is also intended to assist with the identification, apprehension, and prosecution of offenders, and the identification of actions that might result in disciplinary action.
2.2. The existence and position of CCTV will help to deter any unauthorized access to server rooms and, in the event of an incident, help to identify individuals involved.
2.3. The purpose of this policy is to establish what CCTV The Binfield Club will use, how it will be used and managed.
3.1. The Binfield Club has overall responsibility for the maintenance of the system. They will periodically check the equipment and arrange for the suppliers to carry out periodic maintenance checks.
3.2. The Binfield Club will ensure that images are deleted in accordance with the retention policy. Designated committee members and service representatives from the system’s suppliers will have access to the recorded images during the maintenance of the systems but will under no circumstances routinely view, disclose or retain copies of the recorded images.
3.3. Designated staff and committee members of The Binfield Club will be trained in the operation of the CCTV system and will be aware of the data protection compliance requirements in line with the Code of Practice.
4.1. The Binfield Club committee is responsible for ensuring that this policy and its implementation is compliant with Data Protection Legislation and will audit the system’s use on a periodic basis.
4.2. Designated committee members will be responsible for dealing with and responding to any requests for access to images made by individuals under the Data Protection Act 2018. Any requests received into The Binfield Club for access to images must be forwarded to the designated committee members to be progressed using existing procedures.
5.1. The Chairman and at least one of the designated committee members will be responsible for viewing images when investigating an incident or suspected incident.
5.2. Images may also be accessed by the Bar Manager, if necessary, as part of a disciplinary investigation. Images may then be disclosed as part of the evidence assembled by the Bar Manager in the event of a disciplinary hearing.
6.1. Images will be stored on the recording equipment which will be securely protected. The designated committee members have responsibility for ensuring that the equipment and the routinely recorded images have the necessary security. Images are routinely retained for two weeks but may be retained longer if they are required as part of an investigation.
6.2. Where images have been retained for an investigation the designated committee members will take responsibility for the secure storage of those images. This will be done in liaison with the Bar Manager where necessary for disciplinary purposes.
2 x internal CCTV in front area of the Club
1 x internal CCTV in TV area
1 x internal CCTV Bar front
1 x internal CCTV Bar rear
1 x internal CCTV in rear area
1 x internal CCTV Dance Floor
1 x internal CCTV Fruit Machines
2 x internal CCTV Pool Room
1 x internal CCTV Snooker Room
1 x internal CCTV downstairs Function Room
1 x internal CCTV upstairs Function Room
1 x internal CCTV Cellar
1 x internal CCTV Safe Room
1 x internal CCTV Staff entrance
1 x internal CCTV Landing
2 x external CCTV Car Park
1 x external CCTV Members Entrance
1 x external CCTV Roof Terrace
1 x external CCTV Smoking Area
1 x external CCTV Staff Entrance
1 x external CCTV Cellar back door